5.6 Resources: Root Users

Root users can add web groups and list web groups.

5.6.1 Add Web Group

To add a new web group:

1. Select Add Web Group from the Resources drop-down menu (Figure 5-71).



Figure 5-71. Resources Menu: Root User: Add Web Group

2. On the next screen (Figure 5-72), select the appropriate options (Table 5-1) and click on Save.



Figure 5-72. Resources Menu: Root User: Add Web Group Screen

Table 5-1. Add Web Group Options

Status Active/Inactive	Active web groups are listed in members' Selected Web Group menu. Inactive web groups are not listed in members' Selected Web Group menu. Only root users have access to inactive web groups. An inactive web group can be made active again at any time by changing its status to active.
Web-Group Banner	Allows you to upload a graphic that will be displayed on the web group pages. 1. Click on File to open the Insert Image window (Figure 5-73). 2. Click on Choose File to locate the file, then click on Upload to upload the file to the host computer. 3. Click on OK to close the Insert Image window.
Check In-and-Out Files	All authorized members can upload and download files. Files do not require administrator approval.
New Files Require Approval	All authorized members can upload files, but they must be approved by an administrator before other members can view them.
Limited Distribution	Files flagged as Limited Distribution can only be downloaded by members with Limited Distribution privileges.
View Unapproved Files	Note: This option only shows up if New files require Approval is checked. Members can view and download unapproved files, but can't make any changes to the file or its properties until the file is approved by an administrator.
Use Enhanced Action Items	Root users and administrators can create Action Item Access Groups and assign member groups and individual members to the Action Item Access Groups (similar to setting permissions to a library folder).

3. Clicking on Save creates the new web group and takes you to the Members screen. See paragraph 6.2.2 for information on adding members to your web group.

Figure 5-73. Resources Menu: Root User: Insert Image Window

5.6.2 List Web Group

List Web Group (Figure 5-74) lists all of the active and inactive web groups installed on the host computer (Figure 5-75). Clicking on the web group name opens the Add Web Group screen (Figure 5-72). Using the Add Web Group screen you can change the options for the web group or make it inactive (Figure 5-76).

Figure 5-74. Resources Menu: Root User: List Web Group

Figure 5-75. Resources Menu: Root User: List Web Group Listing

Figure 5-76. Resources Menu: Root User: Making a Web Group Inactive