4.2 Library Actions: Folders

Right-click on a folder's name or use the folder's drop-down menu (Figure 4-7) to see the options and actions that you can perform. Each of these options is discussed in the following paragraphs.

Figure 4-7. Library: Folder Menu

4.2.1 Upload / Upload x 10

To upload a file to a folder:

1. Select Upload from the folder menu (Figure 4-8).



Figure 4-8. Library: Folder Actions: Upload

2. Use the Upload File window (Figure 4-9) to enter information about the file. Use the Browse button to locate the file.



Figure 4-9. Library: Upload File

3. Click save to upload the file or cancel to close the Upload File window without uploading the file.

To upload multiple files to a folder:

1. Select Upload x 10 from the folder menu (Figure 4-10).



Figure 4-10. Library: Upload x 10

2. Use the Browse buttons on the Upload File window (Figure 4-11) to locate the files you want to upload.



Figure 4-11. Library: Uploading Multiple Files

3. Click save to upload the files or cancel to close the Upload File window without uploading the files.

NOTE: To enter the title, author, etc. for files uploaded using Upload x 10, you need to edit each file's properties (paragraph 4.3.7).

Uploading Limited Distribution Documents: If the web group supports Limited Distribution Documents (see paragraph 5.6.1), you'll see an additional line on the Upload File screens (Figure 4-12) asking you to identify whether or not the document is subject to distribution restrictions. If you select yes, then only those individual members or groups with limited distribution access privileges will be able to download the document. If you select no, then all web group members with read access to the folder in which the document is located will be able to download the document. If you select don't know, then the document will be treated as Limited Distribution.

Figure 4-12. Library: Uploading File: Limited Distribution Restriction

4.2.2 New Folder

Selecting New Folder from the folder menu (Figure 4-13) creates a folder within a folder. The procedure is the same as creating a folder on the Shared Drive (paragraph 4.1).

Figure 4-13. Library: Folder Actions: New Folder

4.2.3 Edit Folder

To change the folder's name or privileges, click on the folder name and select Edit Folder from the drop-down menu (Figure 4-14). Use the Folder Properties window (Figure 4-6) to change the name and the and buttons to change the privileges. Click save to change the Folder Properties or cancel to close the Folder Properties window without making any changes.

Figure 4-14. Library: Folder Actions: Edit Folder

4.2.4 Delete Folder

To delete a folder, select Delete Folder from folder menu (Figure 4-15). The folder must be empty before you can delete it. Paragraph 4.3.5 explains how to delete files from folders.

Figure 4-15. Library: Folder Actions: Delete Folder

4.2.5 View Thumbs

If the folder contains images or a mix of files that includes images, View Thumbs allows you to browse the image files.

1. Select View Thumbs from the folder menu (Figure 4-16).



Figure 4-16. Library: Folder Actions: View Thumbs

2. A new window (Figure 4-17) opens showing thumbnails of all of the images in the folder. You can change the number of images per page using the Images per page drop-down menu. You can cycle through the pages in the thumbnail window using the <<Prev and Next>> buttons.



Figure 4-17. Library: Folder Actions: View Thumbs Window

3. To see a larger version of the image, click on the image (or its title).
4. To download the image, use your browser's download options. Generally, this means right-clicking on the image and then selecting "Save image as," "Download image," or something similar.
5. Click on the Close button to close the thumbnail window.

4.2.6 Watch Folder

To watch a folder, click on the folder's name and select Watch Folder from the folder menu (Figure 4-18). You'll receive an email whenever someone uploads a file to this folder.

Figure 4-18. Library: Folder Actions: Watch Folder

To stop watching a folder, click on Watching Folders, then the folder name (Figure 4-19). Select Stop Watching from the folder menu (Figure 4-20).

Figure 4-19. Library: Folder Actions: Stop Watching Folder

Figure 4-20. Library: Folder Actions: Stop Watching Folder Menu

4.2.7 Cut Folder

Cut Folder allows you to move a folder and its contents to another folder.

1. Click on the folder name then select Cut Folder from the folder menu (Figure 4-21). A pop-up window (Figure 4-22) will confirm that you've cut the folder. Click OK to close this window.



Figure 4-21. Library: Folder Actions: Cut Folder



Figure 4-22. Cut Folder Confirmation

2. Click on the folder where you want to paste the cut folder, and select Paste Folder from the folder menu (Figure 4-23). A pop-up window will confirm that you've pasted the folder (Figure 4-24). Click OK to close this window.



Figure 4-23. Library: Folder Actions: Paste Folder



Figure 4-24. Paste Folder Confirmation